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Meeting processes

Meeting processes

Updated 16 October 2019 4:10pm


Meeting agendas

The Council meeting agenda is a public document, although parts of it may be withheld if any of the circumstances set out here apply. Meeting agendas are available online here, or from the public reception areas at our Wellington and Masterton offices. You can also request an agenda from Democratic Services.

Notice of meetings

In accordance with section 46 of the Local Government Official Information and Meetings Act 1987, Council generally must, not more than 14 days and not less than 5 days before the end of every month, publicly notify a list of all meetings of the Council scheduled to be held in the following month (together with the dates on which, and the times and places at which, the meetings will be held). Extraordinary meetings must be publicly notified as soon as practicable before the meeting is to be held. See section 46 of the Local Government Official Information and Meetings Act for more requirements relating to notice of meetings.

Standing orders and maintaining order at meetings

Standing Orders are a set of procedures for conducting meetings. They include rules on who can speak and when, and contain procedures for voting and making decisions. The Council Chair and councillors must follow the standing orders. The Council may suspend standing orders temporarily during a meeting by a vote of 75 per cent of the members present. The reason for the suspension shall be noted in the minutes of that meeting.

Click here for a copy of the Greater Wellington Regional Council Standing Orders.

The Council Chair and committee chairpersons are responsible for maintaining order at the meetings they chair and may, at their discretion, order the removal of any member of the public for disorderly conduct, or remove any member of the Council who does not comply with Greater Wellington Regional Council’s Standing Orders.

Minutes of meetings

Minutes of meetings must be kept as evidence of the proceedings of each meeting. These must be made publicly available, subject to the provisions of the Local Government Official Information and Meetings Act 1987. Unconfirmed minutes are posted on our website with the agenda of the next meeting. To find out what decisions were made at a particular meeting you can also contact Democratic Services.

Public input

Click here for information about public input at meetings.