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Attending and speaking at meetings

http://www.gwrc.govt.nz/attending-and-speaking-at-meetings

Attending and speaking at meetings

Updated 8 April 2020 5:09pm

During the current COVID-19 alert status it is not possible for Greater Wellington to conduct its meetings at a publicly accessible physical location. All Council and committee meetings are being held remotely, with all participating members counting for the purpose of the meeting quorum in accordance with clause 25B of Schedule 7 to the Local Government Act 2002.

Attending meetings

All Council and committee meetings will be held via Zoom, so you are able to attend these meetings (except for any Public Excluded session) via Zoom.

To attend a meeting, please download the Zoom app onto your device. You will be provided with the meeting ID and password when you contact Democratic Services (see below).

We ask that you mute your microphone while you are not speaking at the meeting.

Speaking at meetings

You can address Council or a committee via Zoom during the Public Participation session of the meeting.

If this is not an option for you, you can provide a written speech to be read verbatim by a member at the meeting.

Supporting information

You may present a presentation and/or provide supporting information to your speech. This information will be circulated to members prior to the meeting.

Please provide any speeches, presentations, and supporting information to Democratic Services by midday on the day before the meeting.

It is important to note that although the meetings are currently being held remotely, the rules surrounding public participation have not changed. This means that you will still have the opportunity to speak for up to five (5) minutes, with members accorded time to ask you questions.

Contact Democratic Services

If you would like to attend a Council or a Committee meeting, please contact Democratic Services, democratic.services@gw.govt.nz, by midday the day before the meeting. If you would like to address Council or a Committee, please also email us with:

  • Your name, and  the name or your organisation if you are speaking on behalf of an organisation
  • Confirmation of the topic/s you wish to address (for a Council meeting the topic must relate directly to an item on the meeting’s agenda)